O|X SUITE

FINANCIALS / ACCOUNTING

The bill/pay component of MediaBank O|X offers a number of advantages including invoice matching, discrepancy resolution, flexible client billing, sequential liability and full integration with a number of agency general ledger and financial reporting systems.

Features/Benefits:

• On-line financial inquiry provides instant information about the agency’s position in any media.  Data is available for the full range from agency summaries to the billing and payment details of individual units/buylines/insertions.
• All vendor invoices are logged in the system, regardless of status.
• Customizable matching criteria automates the matching process and provides agencies the utmost control in paying vendor invoices.
• Estimate reports and client invoices may be automatically generated. Discrepant invoices are tracked and managed easily.
• Broadcast invoices may be paid against the "bottom line", or matched against inventory. Matching discrepancies are available on-line for the buyer to resolve. Matching criteria can be relaxed to speed discrepancy resolution and partial and unmatched invoices remain on file so that information does not need to be re-entered.
• Client billing is customizable for form and content and sequential liability allows agencies to easily and effectively manage cash balances. Prevents payment to vendor before collecting cash from client.
• Agency-of-record (AOR) transactions are easily maintained.  Broadcast AOR payments are automatic.
• Time sheets can be billed to clients based on ratecard rates. "What if" reporting can also be performed using client ratecards.
• Billing is an on-line draft approval process based on Order, Actual, Goals or Budgets. Generation of "live" bills from approved drafts removes the chance of last minute surprises. May have up to 10 effective-date rate changes and system automatically corrects billing for items where the formula changed after the item was billed.
• Cash Flow Report analyzes client cash collections versus agency disbursements. Data includes loss/gain based on historical interest rates and weighted float days by client/media.
• MediaBank supports EDI from all major sources for easy vendor invoice matching, clearance and payment.

DIGITAL/WEB/EMERGING MEDIA | NETWORK | SPOT/CABLE | FINANCIALS/ACCOUNTING

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